UNNC By-Laws

 

ARTLCLE I             NAME

Sec. 1.          The name of this organization shall be the Uxbridge Newcomers and Natives Club.

 

ARTICLE II             OBJECT

Sec. 1.          This club is a non-profit organization established to provide a means for newcomers and longtime residents to become acquainted with each other and to contribute to the well being of the community.

Sec. 2.          The club shall undertake and complete at least one charitable, humanitarian, or social welfare project yearly, the recipient of which will be determined by the Executive Board and approved by a majority of the membership at the General Membership’s meeting.

Sub Sec. 2.   If the project is determined to be a scholarship, the following criteria are required:

1) Applicant must be a resident of Uxbridge.

2) Applicant must be graduating from a public or private secondary school or comparable educational program. 

3) Special consideration shall be given to an applicant who is a child of a present of former member of Uxbridge Newcomers and Natives Club.

4) Applications will be made available to the public.

5) The Executive Board shall determine the final recipient.

 

 ARTICLE III          MEMBERSHIP

Sec. 1.          Eligibility for membership is limited to residents who live in Uxbridge, or in neighboring towns that do not have a Newcomers’ Club.

Sec. 2.          Length of membership is not limited.

Sec. 3.          Membership dues can be waived for applicants with hardships. Those concerned about affording the cost of membership or concerned on behalf of another, should direct their concern to the Member Delegate for discreet and tactful consideration.

 

ARTICLE IV            DUES AND CHARGES

Sec. 1.          The Executive Board shall determine the dues each year. The Club shall meet from September to June.  Those attending their first meeting after January 15th shall be charged one-half annual dues for that year.

Sec. 2.          Dues shall be due on or before the 30th of September of the current club year.  It will be the responsibility of the treasurer to notify those who have not paid said fee.  Only members in good standing are eligible to belong to activity groups.

Sec. 3.          48 hours notice is required for cancellation of reservations for social functions and events.  If appropriate notice is not given, any fees/deposits required for reservations are the responsibility of the member.  Said member is also responsible for the fees incurred by their invited guests.

Sec. 4.          Members wlling to organize a club event will enjoy that event free (up to $10)

 

ARTICLE V             Spending of Club Funds

Sec. 1.          Executive board pre-approval is required when spending club funds. Club funds spent without prior authorization will be subject to non-reimbursement at the board’s discretion. The board may consider expenditures up to $100. The membership at large (present at club business meetings) will consider expenditures over $100.

Sec. 2.          Funds acquired by interest groups will be deposited back into the general fund rather than being kept separate.

 

ARTICLE VI            MEETINGS

Sec. 1.          A general monthly meeting (business or social event) of the Club will be held from September through June on the second Sunday of the month at the Uxbridge Senior Center.

Sec. 2.          An Executive Board meeting shall be held quarterly.  The President shall set the meeting dates and reserves the right to meet more if deemed necessary. This meeting shall be open to Executive Board members only.

 

ARTICLE VII           BY-LAWS

Sec. 1.          The Executive Board shall appoint a by-laws committee bi-annually.  Ideally, it shall consist of three members: one from the Executive Board, one from a previous year’s by-laws committee, and one member at-large.  All by-laws must be reviewed and/or revised bi- annually.

Sec. 2.          Any member in good standing to the committee may submit a new by-law and/or amendment to the by-laws.

Sec. 3.         Any proposals for new by-laws or amendments to existing by-laws must be submitted in writing by the by-law committee, to the membership one month prior to the June meeting

Sec. 4.         Proposals for new by-laws and amendments to existing by-laws will be voted on at the June meeting, given all the above criteria have been met.  New by-laws, and amendment to by-laws require approval of 2/3 of the members in attendance at that meeting.

 

 ARTICLE VIII                  RULES

Sec. 1.          All questions of parliamentary procedure not covered by these by-laws shall be so governed by ROBERTS RULES OF ORDER REVISED by General Henry Robert.

 

ARTICLE IX            NOMINATING COMMITTEE

Sec. 1.             The Executive Board will appoint a Nominating Committee in February.  The Nominating Committee shall consist of the President and 4 to 6 members including members on standing committees of the Club.

Sec. 2.          A quorum of the Nominating Committee must be present to vote on the final slate of nominees.

Sec. 3.          Prior to the May meeting, it shall be the duty of the Nominating Committee to notify the members of the proposed slate.  Publishing the slate in the Newsletter can do this.  The membership must be given the opportunity to make nominations from the floor. Elections will take place at the June Meeting.

 

ARTICLE X              OFFICERS

Sec. 1.          The officers of the club shall be: President (or two Co-Presidents), Vice-President, Secretary, Membership Delegate and Treasurer. 

Sec. 2.          Responsibilities of the UNNC Executive Board Officers: The following offices are executive board positions. All officers are expected to attend and participate at the monthly business meeting and the quarterly executive board meeting. The officers’ specific responsibilities are as follows.

President

·     Works with executive board to set strategy and goals for club

·         Oversees planning of year’s events and activities

·         Assesses “lessons learned” from events and activities

·         Provides agenda for executive board meetings and monthly business meetings

·         Leads executive board meeting and monthly business meeting

·         Communicates news to club members

·         Writes monthly article of activities and news for the New Uxbridge Times (if there is no PR coordinator)

·         Monitors functioning of sub-clubs and assists coordinators as needed

·         Facilitates smooth transition to next board.

Vice President

·         Works closely with the President to set and achieve club objectives

·         Leads the monthly business meeting in the President’s absence

·         Assumes the President’s responsibilities in the event of the President’s resignation or in the event that the office of President remains vacant following an election

·         Works with the executive board to set direction, strategy, and policies in the best interest of the club

·         Coordinates the membership drive at the beginning of the club year (September), welcomes new members to the club, and maintains the membership list.

Secretary

·         Records and documents meeting minutes for monthly business meeting and quarterly executive board meetings (including date, who was in attendance, old business, new business, issues, etc.)

·         Keeps electronic copy of meeting minutes

·         Sends copy of meeting minutes to board members

·         Provides input and votes (at meetings or via email) on any relevant issues

·         Documents board changes and creates appropriate letter of change notification

·         Writes thank you notes/letters off appreciation to speakers, facilitators, businesses as needed.

Treasurer

·         Receives, records, & deposits all club funds

·         Accurately maintains the checkbook & other financial records

·         Disburses funds to pay club debts in accordance with established policy

·         Prepares year-to-date reports of club income & expenses and makes available for club meetings.

Member Delegate

·         Advocates with the executive board for any issues raised by members-at-large and negotiates as necessary to resolve member concerns

·         Communicates with members-at-large regarding needs of families in the UNNC and organizes any approved assistance (i.e., meals for families with a serious illness or a new baby).

Sec. 3.          The Vice-President will automatically fill a vacancy in the office of President. 

Sec. 4.          It will be the duty of the Executive Board to fill a vacancy for any standing committee chairs vacated after elections in June.

 Sec. 5.         There are no term limits to people wanting to serve as an officer.

 

ARTICLE XI            EXECUTIVE BOARD

Sec. 1.          The Executive Board shall consist of the Officers.

Sec. 2.          The Executive Board will appoint the committee chairpersons as necessary.

Sec. 3.          The Executive Board will have the final approval of plans and funds for each function.

Sec. 4.          Each member of the Executive Board shall submit a written annual report in June to the incoming Executive Board.

Sec. 5.          The last Board meeting in June shall be a joint meeting of both old and new Executive Boards.

 

ARTICLE XII           COMMITTEE CHAIRPERSONS

Sec. 1.         Event chairpersons shall submit a new report within 60 days summarizing their event (i.e. Fundraising Event, etc.) to the Executive Board.

Sec. 2.          Interested group chairpersons (new concepts for the club to take on) shall submit a report detailing what they would like to add to the Club’s activities no later than May 15th to the Executive Board.

Sec. 3.          The interest group chairperson shall recognize that major club events take precedence over individual group activities when selecting meeting dates.

 

ARTICLE XIII          DISSOLUTION

Sec. 1.          The UNNC Club may be dissolved by a majority vote of the remaining Membership at a meeting called for that purpose.

Sec. 2.          In the event that the UNNC ceases to exist, the distribution of remaining funds shall be decided at the same meeting as specified in Section 1 herein, with disbursement of funds and assets donated to one or more non-profit organizations in Uxbridge.